Whats the best way to connect teammates in another country?

I’m looking for a simplistic way my team and I can link up to one another at various times and locations. Current resources include an Email Group and a team Bulletin Board (php).

I’m traveling for a rugby tournament in Ireland (from USA). I’m going to get a pre-paid phone, I suspect others will too. Online access during the tournament will be restricted to those who carry computers,and the hotel lobby. How can I logistically organize a group of 40+ non-geeks (polite way to say jocks) with different arrival times, new contact numbers, and various locations?

no idea is too crazy.

I know we all will meet up at a certain time and place when the tournament is about to start. But contact info prior to meeting is a top priority to assist in accounting for all our players.

Any coaches out there?

Thanks