General Question

albert_e's avatar

How to effectively shift from MS Outlook to Lotus Notes?

Asked by albert_e (529points) April 2nd, 2011

After years of using MS Outlook, I will be shifting to Lotus Notes for E-mail shortly.

On Outlook, I have folders as recommended by David Allen’s Getting Things Done (GTD) /

@Pending, @Someday, @Waitingfor, and Reference

I also use the MS Oulook rules for tracking follow-up mails (

I also use Quarterly PST files for backing up all email.

Can you please advise me on how a similar setup can be done on Lotus Notes?

Any other suggestions and tips on effective email and task management using Lotus Notes, are also welcome.


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5 Answers

mattbrowne's avatar

I’ve been using Lotus Notes at our company for more than 20 years and most of the time I am very satisfied with the product. There is a very enthusiastic Internet community out there who will gladly help you implement the shift. Maybe this is a good place to start:

WasCy's avatar

Funny, we’re making the reverse move soon. I can’t wait. (eyeroll)

I’ve enjoyed using Lotus Notes for the past 8 years at my company. It’s a very robust email system, with the potential for databases galore.

You can set up any number (or context) of folders that you want to, so that shouldn’t be a problem. Notes has all the bells and whistles that you should need for follow-up flagging, to-do lists, journals, email confidentiality tools and simple database creation. I don’t back up my own emails, because everything I save is all automatically archived on the company server after 6 months anyway, and I have access to my own Archive at any time to retrieve any mail I want, stored the way I stored it “back then”.

mattbrowne's avatar

Lotus Notes 8.x clients based on Eclipse are not that different from Outlook in terms of functionality and usability. Notes 8.x servers are as reliable as Exchange servers. The difference is the job market. It’s harder to recruit people with Notes skills.

stepnenchales08's avatar

Hi albert.
you want to convert outlook data to lotus Notes then just try SysTools Outlook to Lotus Notes Converter tool which provides effective features to convert PST files to NSF file format. you can get trail edition of this by clicking here:

peter002hansen's avatar

The migration process consists of simple steps. Firstly, select the PST file to be migrated, secondly Export it and thirdly save the PST in either a new .PST file or an existing .PST file. Thereafter, the user can save and view it in Lotus Notes. PST to NSF software, the user can convert all data items within Outlook PST file including emails, notes, contacts, drafts, sent items, calendars, alarms, appointments, images, email properties, text formatting, journals, attachments, tasks, items in deleted items folder and every individual folder created in the PST file.

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