Hm. I’ve heard that too. I just don’t wanna put something in that isn’t true!
Here ya go:
PRIMARY OBJECTIVE OF POSITION: Under general direction, performs a wide variety of
complex and difficult level secretarial duties for the Director; assists in department procedures in keeping financial, personnel and operational records. Is the initial contact for individuals outside the department. Work varies, requires interpretive judgment within generally prescribed standards and procedures; has significant opportunity for discretion and independent action.
MAJOR AREAS OF ACCOUNTABILITY AND PERFORMANCE:
ESSENTIAL DUTIES: Performs complete secretarial duties for the Director of Public Works and others; coordinates special projects when assigned; maintains and accounts for materials and supplies; keeps and maintains department files; does research and prepares special reports as required; takes and types minutes; issues official permits and licenses; screens office and phone calls; furnishes information requested; receives and handles complaints; makes travel arrangements and reservations; makes and schedules appointments; takes requests and routes them to the appropriate person; routes and handles office mail; maintains confidential information and files; prepares and mails notices; completes and distributes monthly reports; maintains departmental time sheets, payroll, financial, and operational records; assists in preparation of budgets; processes confidential information regarding personnel, operations, and proposed actions; posts and reconciles inventories; maintains and accounts for limited office funds;
OTHER DUTIES INCLUDE: notarize documents; performs other duties as assigned. Has access to or possesses information highly restricted which requires the highest degree of discretion and integrity. Is responsible for clerical supplies and equipment used; may handle a small amount of funds or fees; contact with employees and public is frequent; duties require limited movements; hazards and discomforts are minor and controllable. Other duties as assigned.
SUPERVISION ‑ RESPONSIBILITY FOR WORK OF OTHERS: May supervise temporary clerical positions.
EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS: Graduation from high school, Associates Degree is preferred. 3+ years experience performing day-to-day administrative tasks such as maintaining information files and processing paperwork. Proficiency in MS Office Suite is required. Position requires being a Notary Public and possessing a valid driver’s license.
EXAMPLES OF PERFORMANCE CRITERIA AND QUALIFICATIONS:
Keys accurately and rapidly; applies knowledge of English, grammar, spelling, and arithmetic;
Accounts for materials, supplies, and funds and disburses properly;
Exhibits skill in operating office appliances, including computers and programs;
Appropriately represents the superior; maintains integrity of confidential information;
Prepares and directs schedules and assignments properly and efficiently;
Maintains files in an orderly and efficient manner; prepares reports and forms properly and in a timely manner;
Maintains and improves knowledge of office procedures, machine operations, city operations, and policies;
Ability to perform sedentary physical work and ability to lift 5 pounds and to occasionally lift and carry up to 25 pounds;
Ability to stand, walk, sit, bend, twist, reach, ride and performs a variety of similar body movements;
Possesses hand/eye/foot coordination adequate to operate office equipment including keyboard, and to operate a vehicle;
Ability to talk and hear in person and by telephone and two‑way radio; ability to see and read materials, letters, documents and computer screens;
Establishes and maintains effective working relationships with the public, other employees, other agencies or organizations, and officials.
Composing members:
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