General Question

St.George's avatar

Can any teachers offer organization advice?

Asked by St.George (5852points) December 10th, 2008

How do you organize and store for future access all the lessons, ideas, support materials you have from being a teacher? Looking for some sort of way to organize all of these piles of papers into a preferably digital system. I’m not teaching now, but I will be in the future and I don’t want to throw all this stuff away. I’ve already got things in piles, organized by novel, which I had removed from their previous home in binders/plastic sleeves. Suggestions? Advice?

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8 Answers

Mizuki's avatar

This would be a great research topic.

aisyna's avatar

Get manila folders and put all the worksheets and stuff in ther and then file it by lessons (or what ever novel your teaching) and then put it in a file cabinet, thats what my teachers do.

St.George's avatar

Yeah, I was trying to get rid of all the paper. What I have could fill file cabinet drawers, which I’d be fine with if they were virtual.

wundayatta's avatar

Good metadata. You’ve got to store these files electronically, but you have to add all kinds of tags to each one, that codes it so that you have the best chance of retrieving the work, no matter how you refer to it. Then attach these “tags” to the documents. And make it searchable.

galileogirl's avatar

It depends on what level you are teaching but you have to be absolutely ruthless about what you hang on to. There are more wonderful resources out there than you will ever use so you really can’t keep everything. If you have a small file cabinet at home, you can file lesson plans and ideas there. As you do your planning, maintain a file cabinet at school that has maybe 3 weeks worth of lesson plans. Each week carry last week’s home and bring in the lessons for three weeks from now. Have a system for copied material and turned-in homework. The important thing is to keep the clutter under control.

In a way it’s like any other kind of clutter. You can’t keep that beautiful sweater in your drawer just because some day you might lose 30 lbs. You can’t keep can’t keep 3 poofy bridesmaid dresses because they were so expensive. You can’t hold on to every magazine and newspaper until you ‘have time’ to read them thoroughly.

The electronic storage is a good idea but you have the problem of home computer/school computer/back-up media and crashes and compatibility. But subject folders with subfolders for types of files is very convenient. By all means use an electronic gradebook. I keep most of my current stuff on a memory stick and back up to my school computers.

And every summer-clean house and throw away everything you didn’t use last year.

wundayatta's avatar

If you use a portable hard drive, you can easily take your data back and forth between computers. They are cheap these days. $70, I think, buys 320 gigs for a Western Digital Passport portable hard drive from Best Bey.

Depending on how much space you need, you could use a flash drive. 16 gig flash drives are pretty cheap, too.

Trustinglife's avatar

Do you know any teachers? Have you asked them?
That could sound rude, and I don’t intend it that way. That’s my best idea for ya.

galileogirl's avatar

Some of us are teachers…but don’t blow my cover, please.

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