How would you handle a poorly prepared grant application?

I am in the process of reviewing several grant applications (FYI: I’ve done this many times). The grant application is very specific as to the requirements…very specific. Several of the applications are missing items, some with explanations and some without. Some have no copies (request was for 3 copies); with the explanations of: “didn’t have time to copy and meet the deadline”, “don’t have the money to have copies made – that’s why we’re asking for a grant”, and one with no explanation. The minimum requirements are not met on some applications; and explanations are provided, however superfluous they may be. Given that I also prepare/write applications for other organizations, I find this frustrating. I would never ask for money by turning in an ill prepared package.

Additionally, the grants are designed to include only essential staff salaries & expenses and two of the applications have a salary listed, but no description of responsibilities. One even included a line item for staff “snacks & essentials”.

These grants are administered to programs that assist children and families in crisis, so the cause is worthy. However, isn’t the integrity of the process important as well? If the program directors are incapable of following simple guidelines, I question their abilities with regard to managing programs so vital. They have only one chance for corrections, and 24 hours to make those corrections. As important as these funds are to these programs, I would expect a diligent effort on behalf of the ultimate recipients. Your thoughts?