What's a paperless solution to distribution and review of information packets for hospital board meetings?

My gf’s boss wants to migrate their hospital’s board packets from paper to iPads, but we are wondering if there’s a more cost effective solution. Here are the parameters:

1. Board packets are comprised of 100 or more sheets of paper primarily containing Word, Excel, and PowerPoint files. The pages include color copies in part because the hospital system uses a red light, yellow light, and green light motif to illustrate the status of key indicators and measurements.

2. Packets are distributed well in advance of board meetings to 12 or more board members to give them time to review the information in preparation for the upcoming meeting.

3. Board members need the information in front of them at the meeting.

4. I don’t know whether board members will keep the devices and download the information themselves or whether hospital staff (i.e. my gf) will preload the devices and physically distribute the devices and collect them at the end of each board meeting.

5. Part of the motivation is to cut time standing at the photocopier and collating.

I’ll answer any questions. Thanks!!!