General Question

susanc's avatar

How do I clean out my email address list?

Asked by susanc (16144points) October 16th, 2013

People I only contacted once in my life continue to be listed in this big file. I want them gone. But how?

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6 Answers

glacial's avatar

I think you’ll have to tell us what email program you’re using first.

gambitking's avatar

firstly, using the “strangers in the night” tag for this question – hilarious.

secondly, you can filter contacts in most programs so that you only see the ones with the fewest messages. just delete the ones you know are useless to have. i dunno what you mean by “this big file”, but if you provide more info we could help you better.

susanc's avatar

@gambitking and @glacial
Gmail. “This big file” refers to the huge list of people in my email contact list. Gmail automatically adds everyone to this list even if I never want to contact the person again.

glacial's avatar

Ah.

Where it says “Gmail” on the top left corner (under Google), click the drop-down menu and select “Contacts”. Scroll down to the people you’d like to remove, click the box to the left of their names, then look at the horizontal menu above this list. There will be a “More” dropdown menu. Click on this, then select “Delete contact”. This will remove the person/people from your contacts list.

Caveat: removing people from your contacts list does not ensure that you will never see their name or email address again. When you type a name or address into the “To” box while composing, these people may show up there. I think this is because gmail searches for addresses throughout your archived mail, not your contacts list. I think (though haven’t tested this) that you can only totally expunge a person’s address by deleting all mail to or from that person (that would include mail that was sent from other people, in which you were both recipients).

There should also be an option to tell gmail not to autocomplete addresses, which would have the same effect… but probably also be too great an inconvenience to make a good solution.

susanc's avatar

Thank you @glacial. It worked. I have deleted about 200 names of people I’ve never heard of (or can’t remember) and I’m only on the D’s. Next time I have a question I’ll be in touch. Lucky you!

glacial's avatar

Haha! Glad it worked. :)

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